Legal

Privacy Policy

Versolix  ·  Business ID: 3395155-8

At Versolix ("we", "our", "us"), we respect your privacy and are committed to protecting your personal data in accordance with the EU General Data Protection Regulation (GDPR) and applicable Finnish law. This Privacy Policy explains what data we collect, how we use it, and your rights when you interact with our website or engage us for software development services.

1. Who We Are

Versolix is a software development company registered in Finland (Business ID: 3395155-8), providing services including SaaS product development, custom software solutions, web application development, API & payment integration, website design & development, and e-commerce solutions. We act as the data controller for personal data collected through our website and client engagements.

2. Information We Collect

  • Contact details: name, email address, phone number submitted via our contact form or direct communication.
  • Project & business information: details you share about your project, company, technical requirements, or service enquiries.
  • Communication records: emails, messages, and meeting notes related to service delivery and proposals.
  • Usage & analytics data: pages visited, device type, browser, referring URL, and approximate location — collected via privacy-friendly analytics tools.
  • Cookies: small files stored in your browser to support site functionality and remember your preferences.

3. How We Use Your Information

  • To respond to project enquiries, provide service proposals, and communicate about ongoing engagements.
  • To deliver, manage, and support our software development services — including SaaS platforms, web applications, mobile apps, e-commerce builds, and API integrations.
  • To send relevant updates, project status communications, or follow-up information related to your request.
  • To improve our website experience and service offerings.
  • To comply with applicable legal and regulatory obligations under Finnish and EU law.

4. Legal Bases for Processing

We process your personal data on the following lawful bases:

  • Consent — when you voluntarily submit your details through our contact form.
  • Performance of a contract — when processing is necessary to deliver services you have engaged us for.
  • Legitimate interests — for business communications, analytics, and security purposes, balanced against your rights.
  • Legal obligation — when required by Finnish law, EU regulations, or tax and accounting requirements.

5. Sharing and Data Transfers

We do not sell, rent, or trade your personal data. We may share data with trusted service providers who assist us in operating our business, such as:

  • Cloud hosting and infrastructure providers (e.g., servers, email services).
  • Analytics platforms operating under appropriate data processing agreements.
  • Payment processors when applicable to client billing.

All third-party providers are bound by data processing agreements and appropriate safeguards. Where data is transferred outside the EU/EEA, we ensure Standard Contractual Clauses or equivalent protections are in place.

6. Data Retention

We retain personal data only as long as necessary to fulfil the purposes described in this policy, or as required by Finnish accounting and legal obligations. Contact enquiries are typically retained for up to 2 years unless a client relationship develops, in which case data is held for the duration of the engagement plus applicable statutory retention periods.

7. Your Rights

Under the GDPR, you have the right to:

  • Access the personal data we hold about you.
  • Rectification of inaccurate or incomplete data.
  • Erasure ("right to be forgotten") where data is no longer necessary.
  • Restriction of processing in certain circumstances.
  • Portability of your data in a structured, machine-readable format.
  • Object to processing based on legitimate interests.
  • Withdraw consent at any time without affecting the lawfulness of prior processing.
  • Lodge a complaint with the Finnish Data Protection Ombudsman (tietosuoja.fi) if you believe your rights have been violated.

8. Cookies

Our website uses essential cookies to ensure core functionality. We may also use analytics cookies to understand how visitors use our site. You can manage or disable cookies through your browser settings at any time. Disabling certain cookies may affect site functionality.

9. Security

We implement industry-standard technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. This includes encrypted data transmission (HTTPS), access controls, and regular security reviews — consistent with the security standards we apply in our software development services.

10. Children's Privacy

Our website and services are not directed at individuals under the age of 16. We do not knowingly collect personal data from minors. If you believe a minor has provided us with personal data, please contact us and we will delete it promptly.

11. Contact Us

If you have questions about this Privacy Policy, wish to exercise your rights, or want to report a concern, please contact us:

Last updated: April 2026